Administrative Clerk
Company: VensureHR
Location: Hollywood
Posted on: October 5, 2024
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Job Description:
Tthe Administrative Clerk provides general administrative and
housekeeping duties to enable the office to function smoothly.
Essential Duties and Responsibilities Preparing engagement letters
to be sent out to clients Preparing labels for US Government Client
and FedEx Occasionally dropping off packages to FedEx Preparing
reports Copying and scanning Preparing internal and minor external
correspondence Updating and transferring current client information
to the word processing folder Assisting in the preparation of
outgoing correspondence to clients Answering all incoming calls
Logging all incoming/outgoing mail Preparing outgoing mail;
occasionally take mail to the post office Distributing incoming
mail and faxed documents to the appropriate staff Adding postage
for outgoing mail and logging postage expenses Updating and
monitoring the Equipment Log Restocking bathrooms and ensuring
their tidiness Restocking all printers and copiers with paper and
ink as needed Cleaning the refrigerators and ensuring the
cleanliness of the kitchen Filing all documents in the library and
for the partners Opening and closing the office daily Assist in
maintaining office supply purchase lists Assist in making,
rescheduling and confirming appointments Request governmental and
non-profit contracts Ensure original engagement letters,
confirmations and client representation letters are obtained and
filed Update, maintain and distribute weekly staff whereabouts
document to partners Collect timesheets and invoices, semi-monthly,
and agree to time in billing system; distribute to partner Upkeep
of office plants Weekly update of main conference room calendar
Ensuring that the auditing and consulting staff is given the
necessary tools including laptops, printers and calculators to do
their jobs Ensuring that all IT related problems are eliminated as
quickly as possible through our IT consultant Provide additional
clerical assistance to all firm personnel Other duties as directed
by partners and office administrator Employment Type: Full Time
Keywords: VensureHR, Kendall West , Administrative Clerk, Administration, Clerical , Hollywood, Florida
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