Grant Administrator

Company: Alzheimer's Association
Location: Miami
Posted on: October 15, 2024

Job Description:

DescriptionPosition Summary:
The Grant Administrator is responsible for managing a diverse sponsored award portfolio. This role serves as the first point of contact for award administration and collaborates with field and Home Office staff to ensure sponsored activities are executed efficiently, effectively and in accordance with sponsor and Association guidelines.
Responsibilities:
Essential functions and responsibilities include, but are not limited to:

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• Provide pre- and post-award administration for the grants process throughout all stages including budget proposal development, contract implementation, award set-up, invoicing, payment application, reporting, and close-out.
  
• Review, confirm, and maintain strong knowledge of all requirements outlined in contracts and Memorandum of Understanding documents involving grant-related activities.
  
• Assist with the development of detailed budgets for grant applications and renewals. Ensure that all project costs are accounted for in proposed budgets, including cost sharing and indirect costs.
  
• Award planning, including initial kick-off meeting for all related parties.
  
• Monthly Financial reconciliation of portfolio of awards to ensure expenses are recorded accurately, cost transfers completed in a timely manner, and award close-out is properly executed.
  
• Analyze expenses and projected spending to maximize the use of available funds and ensure award compliance
  
• Communicate spending projections to share with field and Home Office grants staff and revise award budgets as necessary.
  
• Maintain and optimize required processes for compliance with Federal Grant Award requirements; including the development and submission of monthly invoices and accurate application of grant payments.
  
• Compile and submit all reporting requirements as outlined by federal and state grants in accordance with mandated guidelines.
  
• Periodically review the effectiveness of the financial reporting process and meeting structure, adjusting as necessary to improve efficiency and communication.
  
• Communicate effectively with sponsors, Association colleagues, sub-grantees, contractors, and all parties involved in the execution of sponsored awards.
  
• Maintain up-to-date knowledge and expertise in federal, state, local and other agency regulations and policies to assure compliance with Uniform Guidance 2 CFR 200, various governmental agencies, and other sponsor regulations and Association policies.
  
• Other duties as assigned.
  
  Qualifications:
  
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  • Bachelor's Degree preferred or equivalent work experience required
    
  • 3-5 years of working in a research/grant accounting environment, non-profit accounting experience preferred.
    
  • Prior experience managing federal awards is preferred
    
    Knowledge, Skills, and Abilities:* 2-3 yrs. working knowledge and/or ability to become familiar with Uniform Grant Guidance as it relates to Audits of States, Local Governments, and Non-profit Organizations, prior NIH experience* 1-3 yrs. experience with Workday or other automated accounting and financial reporting systems is strongly preferred.* Skilled user of MS Office (Word, Excel, PowerPoint) and Google Suite.* Proven ability to build internal relationships and provide training and support to deliver in a chapter environment* Ability to work well independently and with a team* Excellent time management skills, aptitude for proper task prioritization, and a results-oriented work process* Excellent oral and written communication skills
    Job Title: Grant AdministratorLocation: US-based RemoteWork Hours: Full-time (based on 37.5 hours work week)Position Grade: 509 ($80,000 - $90,000 estimated annual salary)
    Who We Are:
    The Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.
    At the Alzheimer's Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer's and those at risk for the disease.
    We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer's, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.
    At the Alzheimer's Association, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer's and dementia.
    The Alzheimer's Association is committed to diversity, equity and inclusion in the workplace and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
    Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.
    Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.
    
    Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Alzheimer's Association, Kendall West , Grant Administrator, Accounting, Auditing , Miami, Florida